Midland Career Fair

1. Booth Registration & Payment

1.1 Booth Fees

• Standard Career Fair Registration — $750. Includes one 10×10 booth, job promotions & candidate matching.
• Non-Profit Career Fair Registration — $650. Includes one 10×10 booth, job promotions & candidate matching.

1.2 Payment Terms

• Payment must be made in full at the time of registration to confirm booth space.
• Payments are non-refundable except under the conditions outlined in Section 4 (Cancellations & Refunds).
• Accepted payment methods include credit/debit card, or invoice request.

1.3 Booth Assignments

• Booths are assigned on a first-come, first-served basis, with priority given to sponsors and upgraded booth purchases.
• The event organizers reserve the right to adjust booth placements as necessary.

2. Exhibitor Guidelines

2.1 Booth Setup & Breakdown

• Exhibitor move-in and booth setup will take place the day before the event, between 4:00–6:00 P.M.
• Booths must be fully set up before the career fair opens on Thursday, March 4, 2027, and staffed throughout the event.
• Booth breakdown must not begin before 6:00 PM. Early takedown is not permitted. You will be charged $200 for early takedown.

2.2 Booth Inclusions

Each standard booth includes:

• One (1) 10×10 exhibit space
• One (1) 8-foot table and two (2) chairs (unless otherwise specified)
• Access to event marketing promotions

Additional Requests: Electricity is available for an additional $50 and must be requested in advance.

2.3 Staffing & Conduct

• Exhibitors are responsible for staffing their booths at all times during the event.
• All booth representatives must conduct themselves professionally.
• Disruptive behavior, excessive noise, or unauthorized solicitations outside of designated booth areas are prohibited.

3. Marketing & Promotions

• All registered businesses will receive a custom social media graphic for promotional use.
• The exhibitor's company name will be featured in event newsletters, social media posts, and press releases.
• By registering, exhibitors grant USA Career Fairs permission to use their company name and logo for event promotions.

4. Cancellations & Refund Policy

4.1 Exhibitor Cancellations

• No refunds will be issued for exhibitor cancellations.
• If an exhibitor must cancel, they may transfer their booth space to another company with prior approval from USA Career Fairs.

4.2 Event Cancellation or Postponement

• If the event is canceled due to unforeseen circumstances (e.g., natural disasters, venue closures, government restrictions), exhibitors will receive a full refund OR the option to transfer their registration to the rescheduled event date.
• The event organizers are not liable for any costs incurred by exhibitors due to event cancellations beyond registration fees.

5. Liability & Indemnification

• Exhibitors assume full responsibility for their booth setup, materials, and personal belongings.
• The event organizers are not liable for lost, stolen, or damaged property during the event.
• By participating, exhibitors agree to hold harmless the event organizers, venue staff, and affiliates from any claims, damages, or liabilities arising from participation in the event.

6. Event Compliance & General Policies

6.1 Prohibited Items & Activities

• Open flames or hazardous materials
• Offensive or inappropriate materials
• Disruptive demonstrations or loud music
• Unauthorized raffles or giveaways outside of exhibitor booths

6.2 Code of Conduct

• Exhibitors must adhere to ethical hiring practices and treat all job seekers with respect and professionalism.
• Discriminatory or inappropriate behavior will result in immediate removal from the event without refund.

7. Agreement & Acknowledgment

By registering for a booth, you acknowledge that you have read, understood, and agreed to the terms and conditions outlined above.